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1.8. Administrative Assistants-Filling Sub Para Jobs

Filling Sub Para Jobs in Absence Management

Step 1: Log into Absence Management online. Click the Create Vacancy button. Vacancies will be used instead of absences because paraprofessional employees will still track their leave through TimeClock Plus.

Step 2: Choose the appropriate Vacancy Profile. PARA-INTRA/SPED will be used for Special Education or Instructional (after 3 consecutive days of leave only) para absences. PARA-FOOD SRVC will be used for a Food Service para absence.

Step 3: Click the blue Fill out Details button in the bottom right corner of the screen.

Step 4: Choose the day(s) a sub will needed in the calendar section on the left side of your screen. Choose Para Sub from the Vacancy Reason drop down box. Choose Custom from the Time drop down box. Then enter the absent para’s hours.

Step 5: Enter the absent para’s name and position Notes to Administrator box.  Then the blue click Review and Confirm button.

Step 6: Click the green Create Vacancy button to post the job to Absence Management. The system will begin calling from the list of available jobs just as it does for substitute teachers. Jobs will also be posted on Absence Management online and on the Jobulator app.

Reminders

• Substitute paras will still need to fill out timesheets and return them to payroll
• Instructional paras will only get a sub after three or more consecutive days of absence
• Special education, instructional and food service paraprofessionals will continue to track their time and leave in Time Clock Plus
• You must include the name of the person you need a sub for in the Notes to Administrator box of each vacancy

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