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7.1. Zoom Recording File Management
All certified staff members within PLCS have access to a licensed (aka "Pro") Zoom account. One of the features of a licensed Zoom account is access to the cloud recording functionality. This allows for easy meeting recording that converts the file and generates a shareable link for the recorded content.
This is a great feature as it puts the processing power needed for recording in the cloud and not on the user's computer. However, there is a storage limit on our cloud recording 'bucket' of storage and it is shared across all PLCS users. In order to maintain available storage space, the following guidance is recommended for recording management.
- Only keep recordings that are needed. Generally a class period/lesson/day recording would not be needed past making sure students are caught up if absent. Two weeks or less is likely enough time to keep recordings.
- If recordings are needed longer, download them from Zoom and upload to another location for long-term storage. Google Drive has unlimited storage capacity. It is recommended to place all recordings under one main folder and then utilize sub-folders under that (see directions below).
PLEASE NOTE: Starting Monday, February 22, 2021 - Zoom will automatically delete cloud recordings 30 days after the meeting date. For example if you record a meeting on Zoom's cloud recording storage on 3/1 and you wanted to keep the recording you would need to download the video by 3/31. If you need to save a video past the 30 day mark, please follow the directions outlined below to download it and save to Google Drive.
If you are unsure what videos you have stored in the cloud, you can view and manage your cloud recordings here: https://plcschools.zoom.us/recording
To download cloud recordings, click "More" > "Download (# files)". This downloads the video files in various formats/quality. It also downloads just the audio of the files and any chat associated with the meeting (if applicable). From there you can upload to Google Drive using the directions below.
Alternatively, to skip downloading and re-uploading you can utilize the local recording feature which will save the recording on your computer to upload into Google Drive after the meeting finishes. Local recording can cause the host computer to function slower and fill up hard drive space.